Oral Presentation Guidelines Print


PRESENTATION
PRESENTATION FORMAT
ONLY PowerPoint presentations, Office 2007/2010 and all prior versions for PC are accepted (PowerPoint version used in the meeting room is Office 2010 for best compatibility reasons).
The projection format will be 4:3 aspect ratio so please kindly set your slide presentation in the same format.
Please save the presentation on a CD or USB key. Personal laptops are not allowed.
If you have pictures, they must be in the following format: .jpg, .gif, .tiff, or .bmp (format .pict prohibited).
If you have video files attached to your power point presentation, they must be in the following format: .mpg, .mpeg, .avi or .wmv. The format .mov (quicktime) is NOT accepted. If you have such files, please export them in .avi format. When saving your final presentation to CD or USB stick, make sure to include your video files if any and all links to these multimedia files.

Presentations made in localised software environments (e.g. national character sets, fonts, etc.):

Please use usual PC fonts for your PowerPoint presentation such as Arial, Times New Roman and the Wingdings collection for special characters and other signs.

DEPOSITING YOUR FILE
INVITED SPEAKERS PREVIEW STATION will be located next to the session halls – please follow the directional signs. Speakers are requested to visit the PREVIEW STATION prior to their lecture and upload their presentation no later than 3 hours prior to the session in which they are scheduled.

FREE COMMUNICATION SPEAKERS
should upload their presentations in the respective hall of their session prior to the session in which they are scheduled, during coffee and lunch breaks ONLY.

In the PREVIEW STATION, you will be assisted by a multimedia specialist who will check your presentation with you, upload it on a server, make sure it runs properly, and show you how to launch it from the meeting room computer.
IN THE MEETING ROOM
You will launch your presentation from the lectern. The PC on the lectern is programmed with is programmed with 1024x768 (4:3 aspect ratio) pixels and is linked to a Video-projector.
Once the presentation is launched, you, the speaker, will control the programme by clicking on the mouse or on the keyboard.
Please, do NOT come at the last minute with your own laptop to the meeting room: you will NOT be able to connect it. You must go to the PREVIEW STATION beforehand.
On the day of your presentation arrive 15 minutes before your session is due to start to meet the session chairman and the AV technician. Bring your presentation on a CD or USB key as a backup.