Before You Travel

Print

Dear ICVD Participants,

We look forward to welcoming you to the 9th International Congress on Vascular Dementia (ICVD), taking place October 16-18, 2015 in Ljubljana, Slovenia.

CO​​NGRESS VENUE
University of Ljubljana,
Faculty of Medicine
Korytkova ulica 2, 1000 Ljubljana

TRAVEL INFORMATION
For detailed information on travel to Ljubljana please click here.

Save up to 20% on air travel with the Star Alliance Network. For more information click here.
 
REGISTRATION AND HOSPITALITY DESK OPENING HOURS
Friday, October 16, 2015 08:00-18:30
Saturday, October 17, 2015 07:30-18:30
Sunday, October 18, 2015 07:30-18:30
Please register upon arrival in order to receive your kit containing the ICVD Program Book, your personal name badge, etc. Please remember to wear your name badge to all congress activities and social events.

WELCOME RECEPTION
All registered participants are invited to the Welcome Reception, on Friday, October 16, 2015 at 18:30.
 
INVITED SPEAKERS PRESENTATION GUIDELINES
It is imperative that all invited speakers are fully aware of all congress requirements and instructions that have been given to them prior to arrival: http://www.comtecmed.com/icvd/2015/Guidelines.aspx
SPEAKERS PREVIEW ROOM
Speakers are required to visit the preview room. Please come to the Speakers preview room immediately upon arrival with your slide presentations to be ready to be uploaded for your session.
POSTER DISPLAYS
there will be two poster cycles, one on Saturday and one on Sunday.
Posters should be mounted by on the assigned date before 09:00 and are to be dismantled no later than 19:00 on the same day.
Poster presenters should plan to be alongside their posters during the coffee breaks.
The Organizing Committee is not responsible for posters that are not removed on time.
Guidelines for Poster Presentations: click here
 
VISAS
Foreign citizens can enter Slovenia with valid passport and a visa or residence permit, unless otherwise stipulated by law or international agreement. Slovenia is a part of the Schengen zone since 2007. EU/EEA citizens do not need a passport to enter Slovenia, only a valid identity card.
More information on how to obtain a visa are available at the official website of the
Ministry of Foreign Affairs of the Republic of Slovenia.​​
Kindly note that some countries maintain that all visitors hold a passport that is valid for at least 6 months from the date they are entering the foreign country.
LANGUAGE
English is the official language of the congress.

CURRENCY
The local currency in Slovenia is the Euro (EUR).

CLOTHING
During the entire meeting, attire will be informal.

CLIMATE
The weather in Ljubljana in October is characterized by rapidly falling daily high temperatures, with daily highs decreasing from 18°C to 11°C.

LJUBLJANA CITY TOUR
Description: The tour begins in front of the Faculty of Medicine (where lectures are being held) and continues through the historical city center, well known for its unique architectural appearance, which is the result of the legacy of the Baroque and Art Nouveau periods and, most notably, the work of the famous 20th century architect Joze Plecnik.
Duration: Two hours, walking.
Tour dates & hours: TBA
Departure/Meeting point: Faculty of Medicine
Language options: English, additional languages will be considered
Group size: Maximum 35 persons/tour.
Registration: Participants have to register at least 2 days prior the tour at icvd2015@entrapharm.com.

Wi-FI
Wi- Fi will be available for participants at the Congress venue.
 
LETTER OF INVITATION
Participants requiring a formal letter of invitation, to enable them to make their arrangements can click here for a formal downloadable letter. It is understood that such an invitation is intended to help delegates to raise funds or to obtain a visa and does not imply a commitment from the congress organizers​ to provide any financial support or scheduling of presentations.

LIABILITY​
​The Congress Secretariat and organizers cannot accept liability for personal accidents or loss of or damage to private property of participants. Participants are advised to take out their own personal travel and health insurance for their trip.​

CONGRESS ORGANIZERS
ComtecMed is the official organizers (PCO) for ICVD Congress. Please do not hesitate to contact us for any additional information or assistance: icvd@comtecmed.com

We look forward to welcoming you to this exciting scientific event in the beautiful city of Ljubljana!
The ICVD Secretariat